701 Laurel Street Menlo Park, 94025
The City of Menlo Park is recruiting full-time Office Assistants and a full or part-time Senior Office Assistant to provide essential administrative support and help our organization better serve the community. As part of the recruitment, the City will evaluate candidate interests, experiences and education for assignments in the Administrative Services Department, City Manager's Officeand the Community Development Department. Once vacancies are filled, the remaining qualified applicants will remain on an eligibility list for future Office Assistant and Senior Office Assistant vacancies. Accordingly, applicants interested in the Office Assistant job series, but not necessarily the aforementioned departments, are strongly encouraged to apply.
Office Assistant
Under general supervision, incumbents provide a variety of office support activities to an assigned program or division, which may include word processing, data entry and organization, telephone and counter reception, document processing, record keeping, and filing; creating routine forms, memoranda, correspondence, and/or reports; performing routine operation of equipment; providing information and assistance to staff and the general public; and performing related work as required. This is the first working-level class in the Office Assistant classification series responsible for providing clerical and administrative support to an assigned department, division or program. Incumbents are expected to work independently and exercise judgment and initiative. Incumbents with clerical experience learn the policies, procedures, and methods of the assigned department or division and perform more routine administrative and office support duties, including document preparation, record-keeping, researching, compiling, and organizing information from various sources, screening phone calls, visitors, and mail, and directing questions to the appropriate staff. This class is distinguished from the Senior Office Assistant in that the latter performs more advanced administrative and office support duties requiring additional training and/or experience and may provide technical and functional direction to lower-level office support staff.
Senior Office Assistant (with potential for a 30-hour schedule)
Under general supervision, incumbents perform a variety of office support activities including the more difficult or complex transactions to an assigned department, which may include word processing, data entry and organization, telephone and counter reception, processing of documents including work orders, record keeping and filing; typing routine forms, memoranda, correspondence, and/or reports; providing information and assistance to staff and the general public; providing lead direction and training to related staff; and performing related duties as assigned. This is the full journey-level class in the office support series. Incumbents at this level are capable of performing the full range of advanced and difficult clerical and office support duties, including taking and transcribing meeting minutes and assisting in department-related projects and programs. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the administrative assistant in that the latter performs more advanced technical and specialized administrative support duties requiring additional training and/or experience and is typically assigned to a division manager or department head.
Job PDF:
Additional Job PDF:
The ideal candidate possesses a genuine desire to serve the Menlo Park community, is highly organized and detail-oriented, and exhibits curiosity and a strong desire to learn and grow professionally. Spanish bilingual skills are highly desirable.
Office Assistant Responsibilities:
Senior Office Assistant Responsibilities:
Minimum Requirements:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Office Assistant
Senior Office Assistant
Office Assistant, 40 hours per week: $59,820 to $72,712 Annually (Member of SEIU)
Senior Office Assistant, 30 hours per week:$47,504.25 to $57,741.75 Annually (non-represented Confidential employee; benefits mirror AFSCME group and are pro-rated)
Senior Office Assistant, 40 hours per week: $63,339 to $76,989 Annually (non-represented Confidential employee; benefits mirror AFSCME group)
The City offers an excellent benefit package consisting of:
For additional benefit information, visit www.menlopark.govand review the City of Menlo Park and SEIU and AFSCME Memoranda of Understanding.
IMPORTANT: Please be sure to fill out the required City application completely, including all relevant work experience. Applications with “See Resume” as a substitution for the work experience description and/or unclear past employment information will not be considered.
Applications will be screened according to the qualifications outlined in this announcement. If 25 or fewer qualified applications are received, the eligibility list will be established based on application review. If 26 or more qualified applications are received, candidates will be invited to participate in a Oral Board Panel Examination tentatively scheduled for the week of September 23, 2024. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process.
An Eligible List will be established as a result of this examination process and will be valid for a period of six (6) months. The list may be extended up to a maximum of two (2) years. The hiring department will review the Eligible List to determine which candidates will be invited to the department selection process.
The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at (650) 330-6670 or jobs@menlopark.gov prior to the closing datefor accommodation requests.
Before receiving an offer of employment, the candidate will be required to successfully complete a reference check, criminal conviction history questionnaire, OccuScreen background, DOJ fingerprinting, and a physical examination.
Applicants must be successful in all phases of the selection process to be considered for this position.
In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. The City will not sponsor applicants for work visas.
Contact phone:
(650)330-6670
Contact email:
jobs@menlopark.gov
...working on a sports title within the racing simulation genre and are looking for a Senior Gameplay programmer who has expert knowledge in C++. The ideal candidate should have experience working on on gameplay mechanics and have an understanding of AI, Physics and Rendering....
...candidate that can read or learn to read micrometers is a plus. There is the possibility of permanent hire for the right person. Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this...
...is to provide larger commissions, stronger relationships, and a platform where YOU are not just a number.DeliverThat is seeking independent contract delivery drivers across the United States to deliver catering and other route-based food deliveries. With countless...
...too many customers needing their freight moved! We're seeking drivers with at least 3 months of Semi Tractor Trailer experience. Get... ...retirement Call (***) ***-**** for an immediate phone interview, weekends okay This opportunity is direct hire, full-time from day one...
...Overview:** We are seeking a dynamic and detail-oriented Lead Financial Analyst to join our Enterprise Performance Improvement... ...efficiency. You will play a critical part in identifying, planning, executing, and most importantly, tracking improvement efforts...