Job Description

Key Job Responsibilities :

• Oversee day-to-day office operations, performing general office duties, such as ordering supplies, company asset management, and equipment maintenance.

• Office expense monitoring and record keeping. Effectively manages all bills & invoices to make sure payments are made in time.

• Gift purchasing and record keeping for reconciliation.

• Attendance keeping and monitoring, staff leave management.

• Provide administrative assistance to payroll as needed.

• Provide administrative assistance to recruitment as needed.

• Liaise with landlord/real estate agent/building management for any enquiries, assistant in office renting/lease termination as required.

• Organize and maintain office files, records and database in a systematic manner.

• Help to deal with the visa and all other related documentation requests from team members.

• Monthly work report to HQ.

• Other ad-hoc tasks as required.

Requirements

• Bachelor’s degree in a related field (Administration, Management, etc.).

• At least 2-3 years of experience in office administration.

• Ability to manage administrative tasks and oversee daily operations.

• Strong time management and planning skills.

• Proficient in preparing documents, maintaining records, and tracking expenses.

• Skilled in using office software (e.g., MS Office).

• Capable of reviewing financial documents such as bills and invoices to ensure timely payments.

• Detail-oriented in handling essential documents, such as visa applications.

• Excellent communication skills for coordinating with internal teams and external partners.

• Ability to liaise with service providers, such as landlords or other agencies.

• Adaptable and able to handle urgent tasks or unforeseen issues effectively.

• Experienced in managing attendance, leave requests, and supporting HR tasks.

• Good command of English, both spoken and written; proficiency in Chinese is an advantage.

• Capable of preparing monthly reports.

• Willing to take on other duties as assigned.

Benefits

• Competitive salary commensurate with experience
• Opportunities for professional development and career advancement
• Collaborative and supportive work environment
• Flexibility in smart casual dress code
• Complimentary snacks and beverages available

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