Job Description

SUMMARY The Marketing Coordinator will be responsible for coordinating the production of high-quality qualification packages, proposals, and custom brochures. They will coordinate multiple proposal pursuit efforts while ensuring timely delivery. They will be able to make commitments on behalf of the firm to be qualified on. The position reports directly to the Marketing Director and will work directly with Principals, Associates, Marketing Studio, Project Leaders, and staff in the coordination of various internal and external marketing /company-related products and services.

PRIMARY RELATIONSHIPS This position collaborates with Principals and the Marketing Studio to set proposal outlines and deadlines within the firm. The position coordinates with consultants, organizations, marketing departments and leaders from existing or potential firms.

PRINCIPLE ACCOUNTABILITIES Accountable in two key areas: Delivery of proposals/interview presentations and marketing coordination of boilerplate marketing collateral (Masters)

1. PROPOSALS AND INTERVIEW PRESENTATIONS
   • Carefully analyze RFQ/RFP requirements, coordinate with consultants and project team, and work closely with Principal-in-Charge/Associate to compose submittal requirements while meeting internal deadlines
   • Write non-technical portions of proposals and evaluate technical content to ensure RFP criteria are satisfied and promote firm’s services with clear statements of value
   • Create and/or select diagrams, tables, charts, and other graphics to clearly communicate required information
   • Collect, verify, update, and standardize project and personnel data
   • Collect and maintain consultant database information
   • Responsible for final proofing and on-time delivery of document(s) via FedEx, courier, or hand delivery to the requesting party. Responsible for properly archiving materials
   • Support business development needs by providing qualifications and brochures as needed

1. MARKETING COORDINATION
   • Update/maintain information on marketing boilerplate materials while keeping folders and files organized. Inform Marketing Studio on new updates
   • Assist collecting written project descriptions and technical information from internal/external teams
   • Ensure boilerplate files include the most recent edited text and approved graphics/photography
   • Monitor various RFP/RFQ list-servers and websites
   • Assist in proofreading/editing materials for spelling, grammar, clarity/coherence, branding standards, and quality of content
   • Assist in obtaining permissions to use new project graphics, imagery, and text
   • Assist in web update/maintenance, email, social media content/posts, licensure as necessary
   • Provide occasional general firm administrative support

QUALIFICATIONS

• • Bachelor’s degree preferably in a business, marketing, communication, technical, or other related field
  • 2-5 years of experience preferably in the AEC industry, creative environment a plus
  • Demonstrated skills in the design and production of proposals, presentations, and collateral
  • Must be responsive to time-sensitive deadlines and unforeseen needs from the Leadership Team
  • Able to efficiently perform multiple tasks and organize workload assignments in a fast-paced environment with time-sensitive deadlines
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies both internally and externally
  • Strong proficiency in layout skills and image selection
  • Excellent writing/editing and communications skills
  • Good problem-solving skills and an eye for detail
  • Knowledge of database concepts
  • Proficient with the Adobe design software package including, InDesign, Photoshop, Illustrator, Acrobat; and Microsoft Office including, Word, Excel, PowerPoint, Outlook

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