Job Description

Are you looking for a meaningful career where your expertise can drive real impact?  Join TANK as the Financial Planning and Analysis Manager in our public, community-driven organization.  In this role, you will oversee a publicly funded capital and operating budget, manage federal and state grants and associated reporting, and provide cost accounting and reporting/analytical activity for the organization.  Your expertise will help TANK maximize resources to serve our community better.  If you’re ready to make a big impact in a small organization, this opportunity is for you!

Grade/Pay: Based on experience, Education and Skills

EDUCATION / EXPERIENCE REQUIREMENTS :

• Minimum Bachelor’s Degree in business, finance, or quantitative analysis or a combination of education and work experience.

• Minimum two (2) years of demonstrated related experience, preferably in grants and/or financial planning and analysis. Proven record of success in managing principles, practices, and trends of transportation planning, funding, and policies a plus.
• Excellent analytical and problem-solving skills to correlate numeric data for various purposes.
• Ability to offer key interpretations of federal and state regulations and guidelines concerning grants.
• Ability to research, compile, and summarize a variety of informational and statistical data and material to determine problem scope.
• Ability to understand and interpret complicated policies, procedures, and protocols.
• Ability to prepare and present formal presentations for financial plans, and analysis for internal and external agencies and organizations at all levels.
• Ability to demonstrate, initiative, independent judgment, and conflict resolution.
• Demonstrated proficiency in spreadsheet development, word processing, database, and presentation software.  Experience integrating software applications to produce complex documents.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Capital Budget Preparation and Grant Administration
  • Manages the agency’s Capital Development Committee (CDC) activities to maintain the Capital Project Master List.
  • Coordinates and supports downstream activities to the CDC Project Master List to include procurement, integration into the Grant Funding Planning process, and basic master schedule management.
  • Integrates the Project Master List and Grant Planning into an annual Capital Spending Plan (budget) and partners to gain board approval of the Capital Spending Plan.
  • Maintains an accurate status of TANK’s “Sourcing of Grant Funding”, per apportionments from the USDOT and the MPO to include formula and discretionary funds.
• Formulates annual Capital Budget Funding plan (80/20% Federal/Local matching) and prepares documents for external communication and approval.
• Manage all functions of the federal grant process:  project compliance, application, follow-up, cash disbursements under the FTA regulations/guidance, required reporting, and record keeping.
• Operating Budget Preparation and Administration
  • Maintains alignments between accounting GL and operating budget worksheets to ensure full capture of all expense classes within six budgeting departments.
  • Manages the annual operational budget process in support of the General Manager and local funding constraints/expectations and through board approval.
  • Communicates operational budget information to various regulatory agencies via web portals, email, etc.
• Cash Flow and Investment Management
  • Manages organizations revolving credit cards, signature authority for commercial banking, TANK’s investment portfolio in partnership with the financial institution,  and other major systems.
  • Serves as TANK’s Treasurer.
  • Reviews and approves all A/P vouchers and checks.
• Financial and Operational Reporting/Analysis
  • Prepares monthly and annual agency information, analysis, operational reports, and KPIs for reporting to agencies (NTD – National Transit Database) and the board.
  • Acts as liaison to the federal Disadvantaged Business Enterprise reporting system.
• Performs other duties as assigned.

PHYSICAL DEMANDS :

• Sitting in a normal seated position for extended periods
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity is required to manipulate objects with fingers, such as using a keyboard.
• Correctable ability to see and hear within a normal range.
• Ability to move about the office to obtain files and other objects.
• Lift and carry objects up to 30 pounds within an area of 50 feet radius.

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